2019: Advanced advice regarding Nomination of Member Directors:

The Constitution sets a number of time-bars in relation to the Call for Nominations and the Annual General Meeting.  The IVMA Board will decide on the date for the 2019 AGM and based on previous years, it is likely to be in mid-October and so the following key dates form the required timeline:

28 June 2019: formal Call for Nominations of Member Directors;
2 August 2019: Earliest submission date for Nominations in the format required;
6 September 2019: Latest submission date for Nominations in the format required;
18 September 2019: Formal notice of AGM is issued with details, date, matters for voting and materials from nominees.

Currently IVMA has 7 Member Directors, the maximum allowed is 8. With half of the members needing to step down annually the Board has discussed the issue of continuity having in mind the other Constitution requirement for a maximum number of four (4) two year terms before Member Directors need to step down for at least one period.  With this in mind Alan Butler (Secrerary) stepped down in 2018.

The names of the current Member Directors stepping down in 2019 for this election will be confirmed forthwith.



The Formalities

The Board, in accordance with the provisions of Rule 35. d) of the Constitution, must call for nominations from eligible Members of IVMA for the vacant positions of Member Director. 50% of the current Member Directors on the Board need to step down annually.

To assist Members, key details for consideration are generally circulated, including:

  1. Copy of the IVMA Constitution - available on this page
  2. Member's eligibility as potential Directors is as defined in Rule 32(a) and Rule 11(a)2(i)
  3. An eligible Member who wishes to stand for election as a Director must be financial at the time of nomination and be nominated by 2 Members eligible to stand for election – see Rule 35 (b);
  4. Each of the present Member Directors who have advised they will step down at an AGM is eligible to nominate for one of the vacant positions – see Rules 32 and 35;
  5. The nomination shall be in writing, contain the consent of the Member to be a Director of IVMA and be signed by that candidate and the two nominating Members – see Rule 35 (c);
  6. A nominated candidate may submit with their nomination letter, a supporting resume of not more than 150 words – see Rule 35 f).

Such resume:

  1. may only include details in relation to:
    1. the candidate's qualifications and relevant experience;
    2. the candidate's contribution to IVMA; and
    3. key issues the candidate sees as facing IVMA;
  2. must not endorse, disparage or otherwise refer to any other candidate or any other Director;
  3. must not contain anything that is defamatory; and
  4. must comply with any applicable by-laws or regulations set by the Board.
  5. Valid nominations for the position of Member Director needed to be lodged with the Secretary within the timelines and time bars advertised – see Contact addresses on the website.

The details of Nominees for the vacant Member Director positions together with any supporting resume they supplied is then issued to all Members together with the formal notice of AGM. 

Remember, this is your Institute, so when these opportunities arise, please seriously consider nomination

Alan Butler, Secretary